The payroll office is located in Murphy Center room 201. Hours are 7:30 a.m.–4 p.m.

Viterbo University employees are paid twice monthly, on the 10th and 25th of each month. Payroll payment policies are listed below. Payroll dates for the current academic year.

Employment Verification

Please fax all verification for employment forms to 608-796-3858.  A signed authorization is required for all requests. We aim to process these requests within 48 hours.

Payment Policies – Non Adjuncts

12 Month Employees
Employees will receive 24 semi-monthly payments beginning on the first payroll subsequent to completion of the first payroll work period.

9, 10, and 11 Month Employees
Viterbo University requires all 9, 10, and 11 month employees to be paid their annual salaries over a 12-month payment period, regardless of the fact that those employees will actually work over a shorter time period. Specifically, employees will receive 24 equal semi-monthly payments beginning on the first payroll subsequent to completion of the first payroll work period.

Employees who have a separation of service prior to the end of their annual employment period will be paid with a final single lump sum payment on the first payroll subsequent to the separation of service, and the final single lump sum payment will include all amounts due to the employee for compensation earned from the beginning of the 12-month payment period until the date of separation of service, but which has not been paid, as well as any accrued leave balances due the employee.

Employees who separate from service at the completion of their annual employment period will continue to be paid any earned compensation over the remaining scheduled semi-monthly payment period, unless they elect to receive a final single lump sum payment upon separation from service.

Payment Policies – Adjuncts

All stipend payments will be processed in equal payments over the length of the class through Viterbo University's payroll system, and will be subject to federal and state tax withholding. A contract is required and must be submitted to Carolyn Hanoski in the academic vice president's office along with all required payroll paperwork. Payroll payments are made on the 10th and 25th of each month (when payday falls on a weekend or holiday, the direct deposit will be processed on the closest working day). To be paid with a particular payroll, the approved payment request must be authorized by the graduate program coordinator and received in the La Crosse, Wis. business office by the payroll processing due date, and the instructor must have all required payroll documents on file in the business office on that date. The payroll processing due date is the day before the time cards due date. Contracts and check requests received after the due date will be paid with the next payroll.

Reimbursement of travel and other expenses made to you through accounts payable, with checks processed on a weekly basis. Check requests for travel reimbursements must be submitted to the business office no later than Tuesday noon, to be included in the Wednesday check run.